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ISCP Terms and Conditions

1.                      General

1.1                  Our website is aimed at those requiring information on and/or assistance in relation to surgical training in the United Kingdom or Ireland, whether on one of the Specialist Surgical Registers or otherwise.

1.2                  Where in these terms and conditions surgical matters are referred to, including surgical training, surgical trainees and the surgical syllabuses,  this should be taken to comprise all users of this system, including but not limited to dental matters (e.g. dental training, the dental syllabus and dental trainees).

1.3                  Please read these terms and conditions carefully as they govern our relationship with you in relation to this website.  If you have any questions about them or do not wish to accept them, please contact our helpdesk at helpdesk@iscp.ac.uk or on 020 7869 6299 before using this website. 

1.4                  We may change these terms and conditions at any time by updating this page, in which case we will inform you through an alert when you log on. However you should also check this page annually to review these terms and conditions to ensure you are happy with any changes. Using or accessing this website indicates your acceptance of these terms and conditions. If you do not accept these terms and conditions, please do not continue to use this website.

1.5                  You must not misuse the website, including, without limitation, by hacking into it nor attempt to affect the website and/or its operation by any denial-of-service attack or similar or comparable act or omission.

2.                      Information about us

2.1                  We are The Royal College of Surgeons of England , a body set up by Royal Charter and a registered charity, whose address is 35 - 43 Lincoln ’s Inn Fields, London, WC2A 3PE .

2.2                  We manage this website on behalf of the Intercollegiate Surgical Curriculum Programme ('ISCP'), a collaboration between us, The Royal College of Surgeons of Edinburgh, The Royal College of Physicians and Surgeons of Glasgow and The Royal College of Surgeons in Ireland together with the ten Specialty Surgical Associations.

2.3                  The Specialty Surgical Associations are: (1) The Associations of Surgeons of Great Britain and Northern Ireland, (2) The British Orthopaedic Association, (3) The British Association of Oral and Maxillofacial Surgeons, (4) The British Association of Otolaryngologists - Head and Neck Surgeons, (5) The British Association of Plastic Reconstructive and Aesthetic Surgeons, (6) The British Association of Paediatric Surgeons, (7) The Society of British Neurological Surgeons, (8) The British Association of Urological Surgeons, (9) The Society of Cardiothoracic Surgery in Great Britain and Ireland and (10) The Vascular Society of Great Britain and Ireland (The Vascular Society).

2.4                  You can contact us by email at helpdesk@iscp.ac.uk or by telephone on 020 7869 6299.

3.                      Your use of this website and our intellectual property rights

3.1                  We have made this website available to you for your own non-commercial use in relation to the specialist training of surgeons.   We may modify, withdraw or deny access to this website at any time, including varying charges for its use or other restricted access. In relation to substantial changes, where this relates to areas for which you are currently dependent upon this website, we will try to give you as much reasonable notice of the proposed change(s) as practicable.  

3.2                  This website and all the materials contained in it are protected by intellectual property rights, including copyright, and either belong to us or are licensed to us to use (which may include on the basis set out in section 2.2 above).   Materials include, but are not limited to, the design, layout, look, appearance, graphics and documents on the website, as well as other content such as articles, stories and other text.  

3.3                  You may not copy, redistribute, republish or otherwise make the materials on this website available to anyone else for a commercial purpose without our prior consent in writing, save that users can download them to make a copy for personal use or study only and otherwise as permitted below.  

3.4                  You may print or download materials from this website for non-commercial use or copy the content to other individuals for their personal use or study provided that:

3.4.1                no materials are modified in any way

3.4.2                no graphics are used separately from accompanying text

3.4.3                our copyright notices appear in all copies and you acknowledge this website as the source of the material

3.4.4                the persons to whom you provide these materials are made aware of these restrictions.

3.5                  Section 3.4 does not apply where the content is limited to the surgical syllabus which is publicly available without restriction.

3.6                  No licence is granted to any user to make use of the ISCP name and/or logo, nor the name and/or logo of any of the collaborating parties involved, without our or their prior written consent respectively.

4.                      Our liability to you

4.1                  These terms and conditions do not exclude our liability (if any) to you for:

4.1.1                personal injury or death resulting from our negligence

4.1.2                fraud

4.1.3                any matter which it would be illegal for us to exclude or to attempt to exclude our liability.

4.2                  We do not guarantee that this website will be compatible with all or any hardware and software which you may use.  This website is designed for use with a particular level of hardware and software, details of which can be found at ‘Help’ in our website, but we do not guarantee that the use of such hardware and/or software will ensure the proper and complete operation of this website. We do not guarantee that this website will be available all the time or at any specific time.  Availability and operation is dependent upon the internet. We reserve the right to withdraw or modify this website at any time.

4.3                  We shall not be liable, including for any indirect, special or consequential loss or economic damage (such as, without limitation, loss of bargain, profit, data, reputation, placement, position,assessments,learning agreement, resultant losses or otherwise), and whether in contract, tort, or otherwise, arising out of the use of this website or the reliance on any of the information displayed on it.

5.                      Information on this website

5.1                  The information contained on this website is given for general information and interest purposes only and is free of charge in this part of our website.  Whilst we try to ensure the information contained on the website is accurate and up to date, we cannot be responsible for any inaccuracies in the information.  Subject to section 5.2, we make no representation, nor make any warranty, about the accuracy or effectiveness of any information displayed or depicted on this site. Users of this website must make their own assessment of the potential effectiveness of any such information.  As a result, you should not rely on this information, and we recommend that you take further advice or seek further guidance before taking any action based on the information contained on this website.  Our liability to you as explained above remains unaffected by this.

5.2                  The information provided on the specialty surgical syllabuses is as provided to us by the Specialty Advisory Committees (responsible for the syllabuses).  The content of the syllabuses may be changed from time to time and we will update the details in the website within a reasonable period of receiving them from the relevant Specialty Advisory Committees.

6.                      Linking

6.1                  We may link to other websites which are not within our control.  When we do this, we will try and make it as clear as possible that you are leaving our website.  We are not responsible for these websites in any way, and do not necessarily endorse them.  It is your responsibility to check the terms and conditions and privacy policy on any other website which you visit.

6.2                  You may not link to this website from another website without our prior consent in writing.

7.                      Contracting online

7.1                  Nothing on this website is intended to be nor should be construed as an offer to enter into a contractual relationship with you or anyone else, except for these terms and conditions which govern the relationship between us in relation to your use of the website.

7.2                  If you make a contract with a third party who is named or referred to on this website, it is your responsibility to ensure that you are comfortable with the terms of that contract and to take legal advice if necessary.

8.                      Governing law and jurisdiction

8.1                  The formation, existence, construction, performance, validity and all aspects whatsoever of these terms and conditions or of any term of these terms and conditions will be governed by the law of England and Wales.

8.2                  The English and Welsh courts will have non-exclusive jurisdiction to settle any disputes which may arise out of or in connection with these terms and conditions or use of the website.

9.                      Privacy

9.1                  This section of our terms sets out how we use and protect any personal information that you give us when you use this part of our website.  We are the data controller for this website, on behalf of ISCP and its collaborating parties.

9.2                  In general, you can use this part of our website without giving us any information.  However, additional services are available in our secure area (restricted to registered trainee surgeons, surgeon trainers/educational supervisors and related authorised parties) for which certain information about you is required (and which is subject to separate terms and conditions below, including the privacy terms in section 13). On this part of our website, we do not collect information about you unless and to the extent you supply it when using our 'contact us' facility.

9.3                  We do not use persistent 'cookies' (messages from our website to your computer which send information back from your computer to us) to operate this website. However, we reserve our right to do so in the future, in which case these terms will be updated accordingly.

9.4                  We use the information you supply to provide you with a better service, and in particular for the following reasons:

9.4.1                to facilitate internal record keeping

9.4.2                to improve our services, particularly our allocated obligations in relation to ISCP and its operation and development

9.4.3                to facilitate mentoring, support and development of surgical trainees, successful completion of assessments and learning agreements and qualification of surgeons

9.4.4                to deal with your queries

9.4.5                to otherwise respond to your communication to us

9.4.6                to appoint and/or allow processing by data processors on our behalf or on behalf of ISCP

9.4.7                to facilitate research and/or statistical or other analysis (having removed personal data) for the benefit of surgical training, subject to the prior consent of the data group pursuant to section 9.15

9.4.8                to facilitate revalidation processes

9.4.9                to maintain patient safety

9.4.10            to comply with legal and regulatory responsibilities, including monitoring under the Equality Act 2010

9.4.11            to improve our administration and/or efficiency, including by reducing costs, in relation to the organisation, planning and/or provision of specialty surgical training affecting ISCP (or any part of it)

9.4.12            by or on behalf of us and/or ISCP or any ISCP member, to carry out research and/or statistical or other analysis in order to better understand and to try to develop and improve specialty surgical training

9.4.13            otherwise as may be reasonable (subject to section 9.15) in our legitimate interests.

9.5                  Depending upon the details you supply and your request, we may contact you by email, phone or mail; however, in most cases we will only do so regarding matters which we believe to be in the interest of surgical training or to deal with your enquiry request.

9.6                  You can change your mind at any time about being registered with our website by contacting our data protection compliance officer at membership@rcseng.ac.uk.

9.7                  We may share your information with other parties to the ISCP collaboration, as described in section 2, for the reason(s) set out above.

9.8                  We may (or the parties to the ISCP collaboration from time to time may) use third parties to process information in providing services to us (or any of them) to operate this website, or in relation to it or ISCP.

9.9                  In relation to our website, we will not otherwise transfer, disclose, sell, distribute or lease your personal information to third parties other than to those involved in ISCP as detailed in section 2, or to any party or parties taking over responsibility from any of them and/or for ISCP, or any development of or successor to it unless we have your permission or are required by law. 

9.10              You may request details of personal information which we hold about you under the Data Protection Act 1998.  A small fee will be payable.  If you would like a copy of the information held on you please write to our Data Protection Compliance Officer at membership@rcseng.ac.uk.

9.11              If you think any information we have about you is incorrect or incomplete, please contact us as soon as possible (by email at helpdesk@iscp.ac.uk or by telephone on 020 7869 6299).  We will correct or update any information as soon as possible.

9.12              We are committed to ensuring that your information is secure.  In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.  Interactive areas of our website are secured by suitable technical means, such as secured layer software.

9.13              We may link to other websites which are not within our control.  Once you have left our website, we cannot be responsible for the protection and privacy of any information which you provide.  You should exercise caution and look at the privacy statement applicable to the website in question.

9.14              In regard to the archiving of records we will adhere to the overarching Joint Committee on Surgical Training (JCST) policies and procedures on these matters.

9.15              ISCP will follow the JCST Information Governance policy and use the JCST data governance group to assess guidance regarding the use of personal data and/or proposed changes to that use, or new types of processing proposed in order to safeguard the rights, freedoms and legitimate interests of affected data subjects and to try to ensure the use of such data is lawful and in the best interests of ISCP, surgeons and/or surgery in the United Kingdom and Ireland.

10.                      For the registered interactive area of our website

10.1              The registered interactive area of our website is designed for and restricted to those persons who are undertaking or involved in surgical training in the United Kingdom or Ireland, including trainees and assigned educational supervisors, whether on one of the Specialist Surgical Registers or otherwise, or who are otherwise currently involved in such surgical training, regionally or nationally. Access is dependent upon you being registered with the GMC (General Medical Council) or equivalent or being employed by us, or one of the ISCP collaboration parties, as detailed in section 2 above. Once you have registered with our website, access to this part is also dependent upon use of your authorised password - see section 11.

10.2              The website to which the below sections of the terms and conditions apply and for which we are responsible is that part of our website requiring registration and secure log on, limited to registered surgical trainees, surgical educational supervisors and related authorised parties, at www.iscp.ac.uk, the official website for the ISCP.

11.                      Security and access

11.1              By accessing this part of our website we assume that you are properly authorised to do so (as detailed in section 10) and (once proceeding beyond these terms and conditions to log on to the restricted access area) that you have been granted a valid password and are properly authorised to do so.

11.2              If you have accessed this part of our website but are not authorised to do so, you must not proceed further and must inform us as soon as possible so that we can deal with any maintenance or security issues as soon as possible.

11.3              This part of the website contains or will contain the facility to email other authorised users, to engage in online dialogue or information exchange via chat rooms and/or bulletin boards and similar. In doing so, you must:

11.3.1              not disclose any confidential information, third party personal data (especially sensitive personal data) and in particular patient identifiable confidential medical data

11.3.2              not disclose any information, nor act in breach of any relevant educational contract, employment contract or similar in relation to your position and/or post graduate training, and/or any related policy or policies or in breach of any other agreement

11.3.3              not disclose any ideas, materials, or works which you wish to keep confidential, do not wish to be transmitted electronically or without your consent, or do or may wish to protect or obtain intellectual property protection for in the future.

11.4              Except in relation to learning portfolio entries any information which you post to or input into this website shall be considered non-confidential and non-proprietary. We shall have no liability for its use or onward transmission by other website users or otherwise.

11.5              You must keep your password and your secure log in details confidential and secure. You must not share them with anyone else nor allow any other person to access this part of our website using your details. They are for use solely by you to fulfil your obligations in relation to ISCP in accordance with these terms and conditions and not otherwise.

11.6              You must update or otherwise change your password and/or other log in details whenever required by us and comply with section 11.5 in relation to such new details too.

11.7              You must notify us as soon as reasonably practicable if you lose, or forget your secure password and/or other log in details.

12.                      Information you provide on this website

12.1              You must not post to, transmit to, or input into this website any material:

12.1.1              which is threatening, defamatory, obscene, indecent, offensive, pornographic, abusive, liable to incite racial hatred, discriminatory, blasphemous, menacing or harassing

12.1.2              that is in breach of copyright, breach of confidence, breach of privacy or breach of contract or licence, or without licence or necessary authority

12.1.3              which is untrue or misleading (including providing incorrect information on operations or procedures allegedly carried out by you)

12.1.4              which is unlawful or illegal, whether within England and Wales and/or elsewhere

12.1.5              which is technically harmful (including without limitation, computer viruses, worms, Trojan horses, logic bombs, corrupted data or other harmful or malicious software and/or data)

12.1.6              which amounts to sensitive personal data (as defined in the Data Protection Act 1998), nor hack into the website in whole or part, nor attempt to affect the website and/or its operation by any denial-of-service attack or similar or comparable act or omission, nor hack into the website in whole or part, nor attempt to affect the website and/or its operation by any denial-of-service attack or similar or comparable act or omission.

12.2              We are entitled fully to co-operate with any law enforcement agency or authority or investigation in this regard, including by identifying you and supplying your details where it reasonably appears to us to be relevant.

12.3              We reserve our right to shut down or suspend access to, the use of or operation of all or any website facilities in whole or part, whether limited to your use of our website or otherwise, in the event that we know of or suspect a breach of these terms and conditions.

13.                      Privacy - trainees

13.1              When you register with our website, the type of data we collect from you is updated from time to time. We also look at enrolment data on you held by the Joint Committee on Surgical Training to add to our records. Your data can be seen by your assigned educational supervisor from time to time and your Training Programme Director. It can also be seen (in statistical format or to the extent necessary properly to consider your progression through your training and/or qualification) by your Local Education Training Board (LETB), deanery, schools of surgery, Specialty Advisory Committees, the Joint Committee on Surgical Training, the Joint Committee on Intercollegiate Examinations, your Specialty Surgical Association, and the ISCP members.

13.2              Once your registration is processed and accepted, we may use your data to liaise with other parties to the ISCP collaboration, as described in section 2, for example regarding where your placement will take place or for arranging the allocation of a suitable surgical educational supervisor to you.

13.3              Details of your registration are shared with your LETB/deanery/school of surgery (particularly the relevant Training Programme Director) to assist in your training including enabling your learning agreement to be set up, amended and completed in due course. This also allows for the administration of your registration and progress through to completion of training to be monitored and dealt with. Your data will also be shared with the other parties to the ISCP collaboration, as described in section 2, and your Specialty Advisory Committee, as well as other relevant competent organisations that have an interest in training and/or clinical governance including your LETB/Deanery/School of Surgery, the Joint Committee on Surgical Training, the GMC (or equivalent), the Intercollegiate Committee for Basic Surgical Examinations and the Joint Committee on Intercollegiate Examinations, to enable their records on you to be kept up to date.

13.4              We will hold a copy of your portfolio documents, including your assessments and the learning agreement, and records added to it from time to time by you and your educational supervisor as to its fulfilment.

13.5              We will use anonymised data on a statistical basis to plan improvements and report on success rates in surgical training.

13.6              Material and comments transmitted or posted by you to or through this website can be linked to you.

14.                      Privacy - educational supervisors and Training Programme Directors

14.1              We hold details of all potential surgical educational supervisors so that on registration of a surgical trainee, the relevant Training Programme Director can validate a suitable educational supervisor.

14.2              Once allocated, educational supervisors will then be able to work with trainees regarding the progress of their training.

14.3              All Training Programme Directors are authorised on the ISCP website through the information held by the Joint Committee on Surgical Training, created by and/or representing those bodies set out in section 2.2.

15.                      Availability

15.1              We will try to ensure that subject to required scheduled and published unscheduled maintenance and repairs, the site is available as much as possible 24 hours a day, 365 days per year, whilst required for the ISCP.

15.2              Availability and operation is however dependent upon the availability of the internet.

15.3              Access and/or functions may be suspended or unavailable temporarily, either for scheduled maintenance for which we will give notice on the website, or without notice due to unscheduled maintenance or repair or for reasons beyond our control and for which we shall have no liability.

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